CRANBROOK SWIM CLUB

CSC is the place to be all summer long.



Updating VOLUNTEERING

Our swim team could not function without the support of all our parent volunteers. Each family is required to volunteer minimally three (3) times during the Dual Meet season.  Chairing and planning Special Event is counted as three (3) volunteer sign-ups.

We are using SignUp Genius for Dual Meets and Special Events volunteering.  The link to the signup sheet will be opened on our swim page on the CSC website. Additional positions may be added as the event chair positions are signed up for. 

Any family which does not volunteer three (3) slots during the dual meet season will be assessed $75. 


VOLUNTEER CHAIR DESCRIPTIONS

Concession Chair - Decides concession menu and pricing. Coordinates purchase of supplies. Coordinates concession volunteers during set-up, meet, and clean-up. Manages concession budget. Manager and Guards will set up tables for concessions.  This position includes a free swimmer.  This position equates to three (3) volunteer shifts for dual meets.

Computer Chair - Ensures all the computer equipment is functional and available prior to the first home meet. Sets up all computer equipment and coordinates all the entry of swimmer times into the computer system. This includes giving a brief tutorial to the computer assistant volunteers prior to the start of the meet. Ensures labels are printed for the ribbons.   This position includes a free swimmer.  This position equates to three (3) volunteer shifts for dual meets.

Marshaling Chair - Arrive 15 minutes before scheduled warm-up time to home and away meets. Bring sharpies, marshaling mats, and event signs to away meets. Post heat sheets and help parents and 10 and under swimmers find and write events/heats/lanes on swimmers’ hands before and after warm-up. Coordinate parent helpers in notifying 10 and under swimmers of upcoming events. Coordinate and lineup 10 and under swimmers on marshaling mats. Coordinate parent helpers in getting swimmers behind their lanes.   This position includes a free swimmer.  This position equates to three (3) volunteer shifts for dual meets.  

Photography Chair - Responsible for giving direction to the volunteer signed up to take pictures for a meet. Responsible for getting the pictures taken online. Responsible for the slideshow at the Team Banquet.   This position includes a free swimmer.  This position equates to three (3) volunteer shifts for dual meets.  

Awards Chair - Arrive 30 minutes before scheduled meet start time. Manager and Guards will set up the tent and bring out the board that the "Place Ribbons" is hung from. We get two round or one long table and 7 chairs. The ribbons are divided up by the 46 individual events and the 6 relays. They are placed in Ziplock baggies with the Event number on the front to keep them straight. We also have two containers for the "Participation Ribbons", one for the Girls events and one for the Boys events. All the supplies are in a bag in the back supply room at the Club. Ribbons are ordered from the NSSL by the CSC NSSL Rep.   This position includes a free swimmer.  This position equates to three (3) volunteer shifts for dual meets. 


Timer Chair - Ensures all the timing equipment is functional prior to the first home meet. Coordinates timers, finish writer and runner at all home meets.   This position includes a free swimmer.  This position equates to three (3) volunteer shifts for dual meets.  


SWIM TEAM ADDITIONAL VOLUNTEER SIGN-UP DESCRIPTIONS


Banquet Chair - Decides menu and pricing. Coordinates purchase of supplies. Coordinates  banquet volunteers for set-up, during and clean-up. Manages banquet budget. Manager and Guards will set up tables and beverage containers for banquet.  Works with Auction Chair.  This position equates to three (3) volunteer shifts for dual meets.  

Auction Chair - Obtains donations for our year end auction during the banquet.  Works with CSC staff for set up of auction tables.  Works with Banquet Chair.  Sets raffle ticket purchasing.  This position equates to three (3) volunteer shifts for dual meets. 


A-Finals Fairies - Works with CSC swim chairs for delivery of A-Finals swimmer's yard signs by volunteers.  Sets up map for delivery of signs.  Sends out emails to A-finals families to clarify address and whether or not they want toilet papering.  Responsible for setting up Thursday eve sign decorating.  Work with CSC Swim Chairs for volunteers.  This position equates to three (3) volunteer shifts for dual meets.  

A-Finals Weekend -  Responsible for  Saturday (5:00 am set up) and Sunday (5:45 am set up) morning breakfast for swimmers.   Work with CSC Swim Chairs for volunteers. Responsible for theme and decoration for A-Finals parade at the start of Sunday Championship meet.  This position equates to three (3) volunteer shifts for dual meets.  

Senior Night Chair - Decides menu and pricing for dinner at Senior Night Meet with seniors, their parents and coaches. Coordinates purchase of senior gifts. Coordinates purchase of supplies.  Obtains senior's bios for Senior Night Meet.  Ensures photo of seniors for NSSL finals program.   Manages senior night budget.  This position equates to three (3) volunteer shifts for dual meets.  

Late Night Party Chair - Decides menu and activities for swim team late night party.  Coordinates purchase of supplies.    Works with CSC Swim Chairs for volunteers.  Manages late night party budget.  This position equates to three (3) volunteer shifts for dual meets.  

SWIM MEET VOLUNTEER SIGN-UP DESCRIPTIONS

Parents will be able to leave a volunteer position to watch their swimmer(s) event.  The volunteer must then return to their position for the remainder of their shift.  Please coordinate with the chair prior to leaving your volunteer responsibilities.

Marshaling - This volunteer position is for home and away meets. These volunteers are expected to be there 30 minutes before meet starts and stay until the end of the last 9/10 event. These volunteers before and after warm-up help 10 and under swimmers and their parents find and write events/heats/lanes on swimmers’ hands. These volunteers help notify 10 and under swimmers of their events, help lineup 10 and under swimmers on the marshaling mats and walk swimmers to their places behind lanes.

Timer -  This volunteer position is available for both home and away meets. This person will record start and stop times for each swimmer in their lane. There are two timers per lane – one from our club and one from the other club. There is a brief timer meeting 15 minutes prior to the meet at which the Head Timer will ensure everyone has a Timer and stopwatch for their lane AND will assign lanes. Timers need to be at the meet for this meeting. At our home meets, we have two shifts for timing. We typically change shifts at event number 28.

Runner - This volunteer position needs to be there 30 mins prior to the start of the meet and goes until the end of the meet. The Runner will collect Timer sheets after all the heats of a particular event are complete and give those sheets to the computer volunteers.

Finish Writer - This volunteer position needs to be there 30 mins prior to the start of the meet and goes until the end of the meet. This person writes down, by hand, the order in which each lane finishes in each event, as told to them by the starting official, thereby confirming what the scoreboard says, or a back-up in the case of a (finish order) discrepancy. The written order is then given to the runner.

Concession Sales Shift 1 -  These volunteers are expected to be there at 3:30. These volunteers will help our Concession Chair with set-up of concessions and once the meet starts help with selling/stocking of concessions. The end time for this shift is 6:15 pm.

Concession Sales Shift 2 -  These volunteers are expected to start at 6:15 pm. These volunteers will help our Concession Chair with selling/stocking of concessions. These volunteers will also help clean and close the concessions after the meet. The end time for this shift is when concessions is cleaned up.

Concession Wrapping Shift 1 -  These volunteers will prep and wrap food coming off the grill to be sold for concessions. Shift 1 starts at 3:45 pm and ends at 6:15pm.

Concession Wrapping Shift 2 -  These volunteers will prep and wrap food coming off the grill to be sold for concessions. Shift 2 starts at 6:15 pm and ends after clean-up is done.

Announcer -  This volunteer will make announcements throughout the meet, including announcing swimmers. This volunteer needs to be there 30 minutes prior to the start of the meet and goes until the end of the meet.

Computer Assistant - Assists the computer chair with computer system. Prints labels for the ribbons. These volunteers need to be there 30 minutes prior to the start of the meet and stay until the end of the meet.

Concession Grilling Shift 1 - This volunteer position is available for home meets only. These volunteers will grill the hamburgers/hot dogs, etc. Shift 1 starts at 3:45 pm and ends at 6:15pm. 

Concession Grilling Shift 2 - This volunteer position is available for home meets only. These volunteers will grill the hamburgers/hot dogs, etc. Shift 2 starts at 6:15 pm and ends after clean-up is done.

Concessions Home Food Prep - This volunteer position is for home meets only. Volunteers may collect food early in the day or come to the pool early to bag or package food prior to the meet concessions sales (generally to concessions by 3:30 for set up). Will coordinate with concession chair people.

Awards - This volunteer position needs to be there 30 mins prior to the start of the meet and goes until the end of the meet. Whoever is doing the input on the computer during the swim meet will print labels as soon as they are able to after the events start. Once the labels are printed the awards volunteers get them from the computer table and stick the label to the back of the appropriate ribbons and file them in the appropriate place for the swimmers to retrieve. When the meet is over volunteers collect all the ribbons that are left on the board or in the boxes and separate them into CSC and the Visiting Club. We try to give the Visiting Club their ribbons before their coaches leave the meet. CSC ribbons are then filed in the plastic folder at the entrance of CSC in alphabetical order for swimmers to pick up.

Photographer - Responsible for taking pictures of swimmers during warm-up and the meet.

Any family which does not volunteer three (3) slots during the dual meet season will be assessed $75.

If you have any questions, feel free to find a veteran swim parent or email swim@cranbrookswimclub.com.  

Address: 30580 Evergreen  (just south of 13 mile)

Phone: 248.642.5424


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